Location: Hong Kong Island
Employment Type: Full Time, Permanent
- Complex Diary & Email Management: Proactively manage the Director's demanding calendar, schedule appointments, coordinate meetings, and handle all correspondence with precision.
- Gatekeeping & Communication: Serve as the primary point of contact, screening inquiries with tact and diplomacy. Liaise confidently with internal staff, senior executives, and external clients.
- Meeting & Travel Coordination: Organise and prepare for high-level meetings, including agenda creation, minute-taking, and follow-up on action items. Arrange complex, multi-leg international travel itineraries.
- Document & Report Preparation: Draft, prepare, and proofread a wide range of confidential documents, including reports, and communications, ensuring accuracy and a professional standard.
- A minimum of 5 years of solid experience as a Personal Assistant or Secretary supporting C-level / Director-level management.
- Exceptional organisational and time-management skills, with a proven ability to prioritise a complex workload in a fast-paced environment.
- Superb communication and interpersonal skills, with the poise to interact effectively with individuals at all levels.
- A proactive, resourceful, and problem-solving mindset, with the ability to anticipate needs and work independently.
- High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Fluency in both written and spoken English and Chinese.
